Blog: Technology in Marketing•Strengts and weaknesses of automating in Google Workspace Studio

Strengts and weaknesses of automating in Google Workspace Studio

AI Automation in Marketing: How Google Workspace Studio combined with Gemini AI solves daily administrative hurdles that steal time from creative work.

The Power of Gemini in Data Organization

Duplicate form entries are a necessary evil in marketing. This problem arises mainly in forms that allow free text input – where, for example, a dropdown menu is not strict and allows the user to manually enter an organizer's name.

The result? The same entity appears in the database under five different names. Manually cleaning such lists takes time that nobody has.

Using the Google Workspace Studio agent, we have tamed this chaos: Gemini automatically recognizes that it is the same entity and prepares a proposal for merging. All this while you enjoy your morning coffee.

Case Study: Narodni dom Maribor

When organizing events at Narodni dom Maribor, the names of organizers often vary from entry to entry. The calendar entry must remain simple and free, without complex restrictions.

Instead of manual editing, we introduced AI automation, which reviews entries daily and suggests merging related entities. This keeps statistics accurate while work remains fast and up to date.

Once confirmed, the automation takes over the data correction process.

What can automation achieve?

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Mail & Calendar Analysis: Suggestions for organizing activities based on messages.

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Strategic Proposals: Preparation of strategy drafts based on documents and external sources.

newspaper

News Summaries: Automatic delivery of important news summaries via email.

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Spreadsheet Management: Automated processing of data received through email.

The possibilities are virtually limitless. Except when we run into limitations. :)

The Weaknesses of Automation

Gemini is not infallible. Sometimes it suggests tasks that have already been completed or merging data that is actually distinct. It might even explain that it couldn't read certain news or add a nonsensical task to the calendar.

Much depends on the precision of our instructions, yet colleagues who understand the context of our work would not make such mistakes. Therefore, every automation needs regular supervision and the "final word" from a human.

To Automate or Not?

Yes, but not everything. Tasks where you spend a lot of time on "copy-pasting" are excellent candidates. Similarly, tasks that require analyzing multiple sources and constant window switching.

However, impactful use in the right context remains the domain of human creativity. AI is a superb assistant, but strategy and the heart of the brand are still shaped by you.

Join the Leaders

Since 1998, Kainoto clients have been increasing their success by using new technologies. Don't miss the automation train.

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